This project is a web-based platform developed as a digital transformation solution for UPTD PSPA Dharma Samarinda. The core focus of this system is to transition conventional administrative processes into a centralized, efficient workflow. The project scope encompasses the digitalization of the child registration process, child database management, and chart/diagram digitalization for real-time data visualization.

Developed as a Final Project for a Diploma III in Informatics Engineering, this system is built using PHP Native with MVC Flow and designed to resolve real-world operational challenges within a social welfare institution. By implementing a modern web architecture, this application aims to improve data accuracy, accelerate document processing times, eliminate the risk of physical file loss, and deliver public information transparency.

Main Features & Role-Based Access Control

Registrant

Users who need to register a child independently into the institution through the system. Available features:

1. Digital Registration Form: Input mandatory child details and upload required supporting documents.
2. File Revision: Modify or complete submission data if the registration is sent back by the admin due to invalid files.
3. Application Status Tracking: Monitor the real-time status of registration submissions.
4. Account Management: Secure personal accounts by updating passwords independently.

Visitor

Public visitors who access the site without requiring login credentials. Available features:

1. Public Information Portal: Access general information regarding the profile, vision and mission, registration requirements, and latest updates from UPTD PSPA Dharma Samarinda.
2. Data Visualization: Display interactive diagrams illustrating the regional origin distribution of children currently or previously sheltered by the institution.

Institution Staff

Users with full privileges responsible for total system operations and data validation. Available features:

1. Registrant Account Management: Create, activate, or deactivate accounts for applicants.
2. Verification & Validation: Review incoming applications to approve or reject submissions accompanied by explanatory notes.
3. Automated Official Minutes Generation: Automatically generate official acceptance minutes documents.
4. Document Customization: Modify or update basic official minutes templates directly from the system interface without altering the source code.
5. Digital Archive: Function as a digital repository to store, organize, and download crucial agency letters and documents.
6. Child Data Management: Perform full CRUD operations (Create, Read, Update, Delete) on child profiles officially registered within the UPTD.
7. Portal Content Management System (CMS): Update content, announcements, and information displayed on the public landing page.
8. Admin Profile Management: Update admin usernames and passwords to maintain ongoing system security.

Sat Aug 15 2026

child registration and data management website for UPTD PSPA Dharma Samarinda

Sat Aug 15 2026

child registration and data management website for UPTD PSPA Dharma Samarinda